Executive Assistant/Production Coordinator (Silver Spring, MD)

This position works within the Original Programming & Production department to provide administrative support and interface with internal departments for the collection and dissemination of vital information.


  • Provide general administrative support in a professional, confidential, and organized manner
  • Schedule appointments and maintain SVP’s daily calendar
  • Function as administrative liaison to internal TV One departments and other TV One offices
  • Function as administrative liaison among programming personnel, external production companies, and production personnel
  • Answer phones, screen and route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority
  • Arrange travel itineraries and prepare expense reports
  • Coordinate and prepare meeting materials, presentations, agendas, notes, handouts, etc.
  • Sort, review, and route interoffice/external mail. Distribute correspondence and other material to TV One staff, as appropriate
  • Design and maintain complete filing system by organizing and filing documents and managing data electronically, as well as hard copies
  • Establish and maintain departmental records and files (i.e. leave time, travel, etc.)
  • Maintain submissions log and track competitive development
  • Order office supplies for the department, as necessary
  • Secure materials and prepare presentations for meetings (i.e. Upfronts and All Hands)
  • Participate in meetings, take accurate notes and act accordingly, as directed
  • Manage trade subscriptions and trade affiliations for Original Programming & Production department, as needed
  • Create and maintain multiple select databases for the organization of the Original Programming & Production department
  • Assist with special projects and perform other related duties, as assigned
  • Route and oversee talent requests for digital copies of content
  • Work with Legal & Business Affairs department to maintain pitch database
  • Work with Production Management/Finance department and the Original Programming & Production department’s Executives in Charge of Production to vet proposed schedules to ensure the successful and timely delivery of original programs and make recommendations about master calendar changes
  • Review treatments, scripts and other development materials to contribute to departmental conversations regarding the same
  • Limited, albeit rare, travel may be required for certain productions


  • Proactive thinker/self-starter that is organized, energetic, and detail-oriented
  • Ability to thrive in fast paced environments
  • Ability to take constructive feedback and make necessary work style adjustments
  • Strong attention to detail; ability to troubleshoot and change priorities as needed
  • Ability to work independently and diligently with little supervision and meet deadlines
  • Ability to work collaboratively within a small team
  • Demonstrated ability to meet deadlines and successfully manage multiple assignments concurrently for long and short term projects
  • Strong writing, grammar and proofreading skills
  • Handles sensitive and confidential information with tact and diplomacy; using good judgment, discretion and professionalism
  • Must exhibit flexibility in accepting new and changing responsibilities
  • Strong computer skills, including proficiency in Microsoft Office (MS Word, Excel, Power Point and Outlook) is required
  • Ability to work outside of standard business hours and flexible evening schedule
  • The legal right to work in the United States

Bachelor’s degree or 3+ years of relevant experience in a fast-paced environment within entertainment, management and/or agency is preferred.

If interested in applying for the Executive Assistant/Production Coordinator position,  please click the “apply now” button below and attach your resume to the email pop up box.