EA/Production Coordinator, Original Programming & Production (Silver Spring, MD)

SUMMARY:
This position works within the Original Programming & Production department to provide administrative support and interface with internal departments for the collection and dissemination of vital information.

RESPONSIBILITIES:
• Provide general administrative support in a professional, confidential, and organized manner
• Schedule appointments and maintain SVP’s daily calendar
• Function as administrative liaison to internal TV One departments and other TV One offices
• Function as administrative liaison among programming personnel, external production companies, and production personnel
• Answer phones, screen and route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority
• Arrange travel itineraries and prepare expense reports
• Coordinate and prepare meeting materials, presentations, agendas, notes, handouts, etc.
• Sort, review, and route interoffice/external mail. Distribute correspondence and other material to TV One staff, as appropriate
• Design and maintain complete filing system by organizing and filing documents and managing data electronically, as well as hard copies
• Establish and maintain departmental records and files (i.e. leave time, travel, etc.)
• Maintain submissions log and track competitive development
• Order office supplies for the department, as necessary
• Secure materials and prepare presentations for meetings (i.e. Upfronts and All Hands)
• Participate in meetings, take accurate notes and act accordingly, as directed
• Manage trade subscriptions and trade affiliations for Original Programming & Production department, as needed
• Create and maintain multiple select databases for the organization of the Original Programming & Production department
• Assist with special projects and perform other related duties, as assigned
• Route and oversee talent requests for digital copies of content
• Work with Legal & Business Affairs department to maintain pitch database
• Work with Production Management/Finance department and the Original Programming & Production department’s Executives in Charge of Production to vet proposed schedules to ensure the successful and timely delivery of original programs and make recommendations about master calendar changes
• Review treatments, scripts and other development materials to contribute to departmental conversations regarding the same
• Limited, albeit rare, travel may be required for certain productions

KNOWLEDGE/SKILLS/ABILITIES:
• Proactive thinker/self-starter that is organized, energetic, and detail-oriented
• Ability to thrive in fast paced environments
• Ability to take constructive feedback and make necessary work style adjustments
• Strong attention to detail; ability to troubleshoot and change priorities as needed
• Ability to work independently and diligently with little supervision and meet deadlines
• Ability to work collaboratively within a small team
• Demonstrated ability to meet deadlines and successfully manage multiple assignments concurrently for long and short term projects
• Strong writing, grammar and proofreading skills
• Handles sensitive and confidential information with tact and diplomacy; using good judgment, discretion and professionalism
• Must exhibit flexibility in accepting new and changing responsibilities
• Strong computer skills, including proficiency in Microsoft Office (MS Word, Excel, Power Point and Outlook) is required
• Ability to work outside of standard business hours and flexible evening schedule
• Willingness to submit to a drug test
• The legal right to work in the United States

EDUCATION/EXPERIENCE REQUIREMENTS:
Bachelor’s degree or 5+ years of relevant experience in a fast-paced environment within entertainment, management and/or agency is preferred.

If you are interested in applying for the EA/Production Coordinator, Original Programming & Production position, please click the “Apply Now” link below and attach your resume to the pop up email.

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